+
Your prelim is worth $1,000.
Let's make it look like it.
2 hours a report, no numbers in it, and you feel guilty charging for it.
We fix that. A standard feaso in 30 minutes that shows the client if they make money.
It lives in PV Lite, where every lead, client and report sits in one spot.
6 handoffs between a voicemail and $1,000.
Two of them eat your time. The one that makes money has the least structure.
Current state.
Two hours a report. Three hours a client.
Where your time goes, per client
Your 2 hours already includes Gemini, drafting the email, attaching PDFs and all the copy paste. Here's how we think it splits.
| Task | Now | PV Lite |
|---|---|---|
| Connection call | 10 | 10 |
| Chasing floorplan, address, figures | 15 | 3 |
| Discovery call | 30 | 30 |
| Fee request and follow up | 10 | 3 |
| Report: entering client figures | 20 | 4 |
| Report: suburb research, Gemini, padding it out | 35 | 5 |
| Report: numbers and conversion cost | 25 | 14 |
| Report: formatting 15 to 20 pages | 25 | 4 |
| Report: drafting email, attaching PDFs, sending | 15 | 3 |
| Total minutes | 185 | 76 |
| Your time at $150/hr | $463 | $190 |
The report lines add up to your 120 minutes. The split is our estimate, happy to adjust once you've timed one.
What you told me
| You said | So we need |
|---|---|
| Feels guilty charging $1,000 | Real numbers in the report |
| Heaps of variables | One standard model |
| Clients are cautious | Confidence to buy |
| Clients have to make money | Or no more doors to manage |
| Not changing platforms | Zoho stays put |
| Want to automate more | Fewer VA handoffs |
Copy, paste, reword, repeat.
15 to 20 pages, formatted by hand, saved as a PDF.
Then it sits in an inbox, and any change means doing it all again.
Future state.
Every feaso ACE branded, out the door in 30 minutes.
Same model every time.
The client puts in what they know. You put in what only you know. The report builds itself and lands in their portal.
| Client enters | purchase price, loan, rate, purchase costs, known costs |
|---|---|
| You enter | rent per room, occupancy, rooms, fee level |
| Already loaded | stamp duty, suburb data, your conversion cost estimates |
| It spits out | yield, cashflow, total cost, a what if grid |
| Delivered as | a custom ACE branded landing page in the client portal. No PDFs. |
Full feaso lives on the same record: builder quotes from Stuart and co, reno budget, insurance.
| Purchase, duty, costs | $768,000 |
| Conversion estimate | $180,000 |
| All in cost | $948,000 |
| 6 rooms × $300/wk × 90% | $84,240 p.a. |
| Mgmt, bills, rates, insurance, upkeep | ($32,800) |
| Interest, $760k at 6.2% | ($47,120) |
| Net cashflow | $4,320 p.a. |
| Rent / occupancy | 80% | 90% | 95% |
|---|---|---|---|
| $270 | ($9.7k) | ($2.7k) | +$0.8k |
| $300 | ($3.5k) | +$4.3k | +$8.2k |
| $330 | +$2.8k | +$11.4k | +$15.7k |
Made up property. Real reports run on your numbers.
No chasing on WhatsApp.
Live web page, not a PDF.
Your feasibility for 12 Sample St is ready.
portal.acepropertyshare.com.au/feaso/12-sample-st
ACE branded, on any device, updated the second you change a number.
The feaso, plus just the bits of PropVault you'll use.
Zoho stays. Zoho Sign stays.
PV Lite sits next to them and gives your consulting side its own home. Same platform 50+ buyers agencies run on every day.
Feaso engine
Your standard prelim, your cost estimates, suburb data pulled in. Every feaso gets its own custom landing page.
Client portal
Clients open their feaso page, upload floorplans and figures, and see updates live. No more chasing on WhatsApp.
Client records
Every lead, property, call note and report on one record. Handles clients with multiple properties.
Dashboard lite
New lead, prelim paid, full feaso, management signed. Revenue at a glance.
Intake form
Property, address, floorplan, mortgage and costs in before your discovery call even starts.
PropVault MCP
You heard about MCP and wanted to go down that path. It comes with PV Lite. Ask your data anything in plain English, no integrations to build.
Zoho + automations
Zoho Desk leads flow straight in, and reminders and VA tasks run themselves.
Audit and roadmap
We sit with you and your VAs, map every manual step across the business, score what is worth automating, then build it.
Your time is worth $150 an hour. Let's count it properly.
What each $1,000 prelim really pays you
Your hours on prelim clients each month
109 minutes back per client, near enough to 2 hours. At $150 an hour that's $272.50 a client.
Your VA team today
| Role | Hrs/wk | Cost/yr |
|---|---|---|
| 2 part time VAs | 40 | $17,600 |
| 1 full time VA | 38 | $16,720 |
| Admin VAs total | 78 | $34,320 |
US$5.50/hr ≈ A$8.46 at 0.65. Onboarding rate (US$3) and bookkeeper left out. We've counted 20 min of VA admin saved per client (triage notes, filing, chasing). At these rates it's only about $2.80 a client, so we haven't leaned on it. The bigger VA win is hours freed up for your 120 properties instead of hiring.
| Input | Figure | Source |
|---|---|---|
| Your time | $150/hr | Agreed |
| Prelim fee | $1,000 + GST | You |
| Clients, month one | 3 | You |
| Properties per client | 1 | You, most clients |
| Report time today, all in | 120 min | You |
| Report time with PV Lite | 30 min | Our estimate |
| Your time per client today | 185 min | You + our split |
| Your time per client, PV Lite | 76 min | Our estimate |
| VA pay | US$5 to $6/hr | You |
| VA admin saved per client | 20 min | Our estimate |
| Full feaso upsell | $2,500 | Suggested |
| Your time per full feaso | 3 hrs | Our estimate |
| Rooming house mgmt fee | 12% + GST | You, low end |
| Rent per managed house | $60,000 p.a. | Assumed |
| Margin on a managed door | 50% | Assumed |
| New doors start | mid year | Assumed |
| PV Lite, year one | $8,000 | Customisation + 12 months platform |
| Your onboarding time, 4.5 hrs | $675 | Workshop + testing |
| VA training, 4 × 2 hrs | $68 | At A$8.46 |
| All in year one cost | $8,743 |
All ex GST. Extra prelims and upsells are counted after your time to deliver them. Doors are counted at half the fee (margin) for half a year. Send through your real average rent and margin and we'll rerun it.
Even with nothing growing, it pays for itself.
- Your time back, 65 hrs$9,810
- VA admin saved$102
- Clients stay at 3 a month$0
- No full feaso upsells$0
- 2 extra doors, net$3,600
- Your time back, 109 hrs$16,350
- VA admin saved$169
- 5 clients a month (+2), net$19,440
- 1 in 5 upgrade to full feaso, net$24,600
- 3 extra doors, net$5,400
- Your time back, 174 hrs$26,160
- VA admin saved$271
- 8 clients a month (+5), net$48,600
- 1 in 4 upgrade to full feaso, net$49,200
- 6 extra doors, net$10,800
Year two is where it gets good. The customisation is paid for, so it drops to $2,988 on a 12 month term against about $17,000 back, roughly 5.7×.
And the doors are the long game. Each one is worth about $7,200 a year in fees for as long as the client holds. You've already lost 30% of clients to sales. A feaso that shows them the money is how you keep them.
One price for year one. Customisation included.
| PV LiteFeaso + client homeRecommended | PV Lite + AutomateThe full workflow | |
|---|---|---|
| Standard prelim feaso | ✓ | ✓ |
| Cost estimates + suburb data loaded | ✓ | ✓ |
| Custom feaso landing page per property | ✓ | ✓ |
| Client intake form | ✓ | ✓ |
| Client records + dashboard | ✓ | ✓ |
| Client portal | ✓ | ✓ |
| Full feaso (quotes, reno, insurance) | ✓ | ✓ |
| Automated reminders and VA task flows | · | ✓ |
| Zoho Desk lead sync | · | ✓ |
| End to end process audit, every manual step mapped | · | ✓ |
| Scored automation roadmap, hours and dollars against each | · | ✓ |
| We build the top items, not just recommend them | · | ✓ |
| Quarterly review as the business changes | · | ✓ |
| PropVault MCP, ask your data anything | ✓ | ✓ |
| Build time | 4 to 6 weeks | 8 weeks |
| Year one, everything in customisation + 12 months of platform | $8,000+ GST | $12,500+ GST |
| Year two onwards + GST a month, paid upfront for the term |
3 months$2996 months$27912 months$249 |
3 months$4296 months$39912 months$369 |
What the Automate track looks like
We map every manual step across lettings, management and compliance, score each one on hours and dollars, then build from the top. The rows below are a sample of what usually shows up, your real list comes out of the audit in week one.
| Manual process today | Hrs a month | Who wears it | Build effort | Score | Call |
|---|---|---|---|---|---|
| Lead triage from Zoho Desk into a client record | 12 | VAs | Low | 9.1 | Build first |
| Chasing rent arrears and sending notices | 16 | VAs | Medium | 8.4 | Build first |
| Compliance reminders, council, CAV, fire safety, licence | 6 | Mary | Low | 8.2 | Build first |
| Routine inspection scheduling and reports | 14 | VAs | Medium | 6.9 | Phase two |
| Room advertising across Flatmates and Facebook | 10 | VAs | High | 5.1 | Phase two |
| Owner statements and monthly updates | 8 | Books | Medium | 4.6 | Watch |
Sample rows and scores. Score weighs hours saved and cost against build effort. Nothing gets built until you agree the list.
Year one is one number: all the customisation plus 12 months of platform, hosting, updates, support and logins for your 4 VAs. Billed 50% to kick off and 50% on go live, or monthly instalments if that suits you better. After the first 12 months you pick a 3, 6 or 12 month term to keep going, paid upfront, and the longer the term the lower the monthly. Start on PV Lite and add Automate whenever you're ready, we credit what you've already paid.
Feaso first. Everything else follows.
You're sending better prelims by week 3.
Well before the rest is done.
Let's get your next prelim out the new way.
Full disclosure, we're not rooming house experts. You are.
That's exactly why the model runs on your numbers and your judgement. We just make it fast and make it look sharp.
My team of 5 has been building custom tech for buyers agents since the start of 2025. This is the same playbook.
Pick an option
Let me know which one fits. Happy to tweak the scope.
90 min workshop
Walk us through your numbers, cost estimates and the report you wish you were sending.
We build
Feaso first, so your very next client sees the difference.